Truck Driver Log Book Excel Templates

Truck driver log book templates record the activities when they travel from one place to another. It is the best way to record the distance they covered at a specific time because most of them get paid according to their driving hours. The logbook template allows you to put details about the truck, driving, hours of service, and essentials about the journey. For that purpose, you should utilize our free truck driver log book excel template to record all the activities and events of the trucker.

These templates are printable and allow the user to make any changes. The Federal Motor Carrier Safety Administration limits that a driver can’t drive for more than 14 consecutive hours of driving; they use the logbook to monitor the driver’s service hours. See below to know everything about the truck driver’s log book.

Download Truck Driver Log Book Templates

A logbook is an official document that is used to record the activities of the trucker. The supervisor uses this logbook to get the trucker’s journey events and the authorities to check whether the trucker follows the rules. For a trucker, it isn’t easy to manually write all the details about the journey. The ready-made template makes your work easier; see our collection and download the template you want for your trucker. Authorities need an up-to-date log book to see whether the driver’s activities are according to the set rules or not. They put some restrictions on driving hours because drivers get tired because of consecutive hours of driving.  It is the best way to put away the tired drivers off the roads because driving with a tired body and mind may cause road accidents. You can avoid heavy fines by documenting your activities in the logbook. The logbook should contain the truck details, driver name with contact details, details about the journey, and other essential details. If any accident or breakdown occurs, the driver should include the details of it in their logbook. You can see the driver log sheet example to fill out the daily logbook of the driver.

What Should Appear in Truck Driver Log Book

The salary of truckers depends on the hours of service they offer to meet the supervisor’s deadline. For that purpose, it is necessary to document how many hours truckers drive when they ship from one place to another. The logbook is a valuable document for the driver to get paid and for authority to prove they don’t violate the rules. The driver log book is helpful if it contains all the essential elements. The things that should be included in every driver logbook are as follows:

  • The trucker’s details like name, address, phone number, and mailing address.
  • The name, address, and phone number of the co-trucker. 
  • It should contain the truck number, model, and color. 
  • The information about the business, address of head office, phone number and other contact details. 
  • Description of the trip
  • Starting odometer reading and ending odometer reading
  • Must contain the total mileage
  • A liter of fuel was spent on this trip with the price the driver paid for it. 
  • Kilometer has driven in a day with hours
  • Details about the driver’s status 
  • Address from where the journey starts with the address of the destination 
  • It should include the details about the breakdown and accident if it occurs.

Guidelines to Use Driver Log Book Template

The driver logbook is an official document that must update regularly. The FMCSA checked it and expected an up-to-date logbook; otherwise, drivers would pay a heavy fine. Some drivers don’t know how to fill it, which may cause log book violation penalties and create misunderstandings with the supervisor. Download the free driver log sheet and see the below-mentioned guidelines below to use it effectively. 

  • Download the template from our collection. 
  • Enter your name, address, phone number, and mailing address. 
  • Enter your co-drivers details. 
  • Write the address where you start your journey and the address of the destination. 
  • Check your odometer and enter the numeric value display on it. When you reach your destination, enter the odometer reading in the specified field on the logbook. 
  • Put details about the vehicle you drive in your logbook.
  • Write about the reason for making this trip. 
  • Enter the value of the total mileage.
  • Enter the value you paid for fuel and the number of liters whenever you fill up your tank.
  • Enter how many hours you drive with sleeping hours. Also, include the status of your duty. On the driver log book, there are four sections to represent the driver’s status:
    • On duty (Not driving)
    • Off duty
    • Driving
    • Sleeping 
  • Put the number of hours that you spend in each section. 
  • If you are done with any accident or break, write the place where it occurs, details of the damage, and expenses.

Why We Need Truck Driver Log Book

When you are on the road with your truck, keeping a driver log book gives you lots of benefits. Check our collection of printable log book templates, which are free of cost and available in the formats you prefer. To explore the importance of logbooks, we share some points that help you understand them easily. 

  • Ensure the following rules: The driver’s driving hours information ensures that the driver follows all the rules set by authorities. Authorities are not allowed to drive more than 14 hours consecutively. The duty shift information placed by the driver ensures that the driver follows the rest rules defined by the stat. 
  • Avoid heavy fines: You can pay a heavy amount of fines if the logbook is not up-to-date. A well-designed log template allows you to put your duty shift details to avoid any fines. Never put false entries in your log book; it is a critical violation that may result in a penalty and put you out of service. 
  • Record of trucker activity: The driver’s logbook records all the things that happened with the trucker moving from one place to another. It contains information before starting the drive, at the end of the drive, while driving, when drivers stop and rest, and all other incidents during traveling. 
  • Helpful to meet the deadline: It is the best way to track the supervisor’s deadline and complete it timely. Sometimes, the supervisor of the truckers gives a deadline to reach your destination in a specified time; then, this document is helpful to complete.

How to Create the Driver Log Book Template

When you are on the road with a vehicle, whether a bus, van, car, or truck, you need a logbook to record all the things about this journey; you need to put some effort into making it from scratch. It is easy to work with well-designed templates which are available on our site. These templates are available in Excel, PDF, and Word format. If you want to add something more to it or create it from scratch, follow the below-mentioned steps.

Step1: Open Microsoft Excel. Go to the “File” tab, click “New,” then select “Blank Document” to open a new document. 

Step2: Go to the “Insert” tab from the menu and click on the “header and footer” option to add to your document. Make a header by entering your desired field in it. 

Step3: Enter the column header like driver name, address, phone number, vehicle number, driven hours, duty status, and other essentials that you want to enter in your document. 

Step4: Click on the “File” tab and select the “save as” option to save your document. Put the name of your document and click ok to save it in your desired location.

Log Book Rules for Truck Drivers

The DOT and FMCSA set some rules regarding the driving of truck drivers on the road. Understanding the violation is essential for truckers. They should know how many hours they are allowed to drive daily, weekly, and monthly. Some violations of rules may put the trucker out of service, which means they are allowed to drive anymore. For that purpose, truckers need to know about these rules and regulations. See below to know all about these rules.

  1. According to the rules set by authorities, a trucker is allowed to drive only 11 hours of their duty. If you violate the rules and put false entries in your log book, that may result in a heavy fine. 
  2. Drivers must rest for 10 hours from duty and are not allowed for any work activity if they want to be on duty for 14 consecutive hours. 
  3. The logbook the trucker must be up-to-date to avoid any penalties. The state expects an up-to-date logbook to see whether the driver follows the set rules or not. 
  4. Truckers can drive 60/70 hours in 7 or 8 days of work.
  5. The 30 minutes break rule of FMCSA and DOT states that drivers must take a break of 30 consecutive minutes after 8 hours of driving. 

If you want to stay on the road, follow the rules mentioned above to avoid any penalties. Most accidents occur due to the absence of the trucker’s mind and the consecutive hours of driving without any rest. Make sure to put your entries in the logbook daily. Download a ready-made daily log book template for drivers to put data about Hours of service. These hours of service rules help you to put away from any accident

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