Nursing Schedule Templates

The nursing schedule template is used to assign the day or night shifts to the nurses in a hospital. It is a record of absence, presence, and shifts of the nurses. It is not easy to create a nursing schedule, but we make your work easier with ready-made templates. A hospital must take good care of the patients by providing the 24 hours on-duty staff and especially nurses because they are more responsible for taking care of the patients. For that purpose, you need to prepare a schedule by downloading the nursing schedule templates in Word, PDF, and excel formats that work best for you. Below we share a complete guide with lots of well-designed free templates that helps you to create an effective schedule.

Nursing Schedule Template 

Working shift schedule of the worker in a company or organization is a critical task; it is vital to create it in a way that is beneficial for the organization. In hospitals, nurses play an essential role in hands-on care of the patient according to the instruction of the doctor. The presence of the staff in a hospital for 24 hours is significant. The staff can’t provide their services 24 hours then a staffing schedule is necessary to make that defines the working shift of each worker. Nurses spend days and nights taking care of the patient because after the doctor prescription or checkup; they know what to do and how to do. For a nurse, it is difficult to provide services for 24 hours; for that purpose, a nursing staff schedule is made to assign the shifts to the nurses in the hospital.

The plan must be prepared in a way in which each nurse must have two shifts in a day. A shift is a number of hours in a day in which nurses provide their services. It can be an 8 hours nursing schedule, 12 or 24 hours nursing schedule and Dupont. This schedule contains the name of the nurse, how many hours he/she spend, number of shifts in a day, the date, leaving time, arrival time, days when he/she is off duty, department name and signature of the nurse. We share a collection of the best free nursing work schedule templates available in a different format that is perfect for you. This scheduling increases the efficiency of the work, the workload is divided and best for both nurse and patient.

Purposes Of Nursing Schedule

Scheduling is the key to increase the efficiency and productivity of an organization or company. A hospital must have a schedule for nursing for the better treatment of the patient because the nurse is the only one who interacts more regarding medication after the doctor. Below we share some points that show the real purposes of nursing schedules. These are as follows:

  • The primary purpose of the nursing schedule is to assign the shifts to the nurses in a hospital or healthcare. 
  • It is a record of presence, absence and shifts of the nurses. 
  • A well-designed nursing schedule increases the efficiency of the work, which is best for the patient’s treatment. 
  • The management of staff scheduling is easier with it. 
  • Every nurse knows earlier about their schedule that when she is on duty and off duty.  
  • It establishes a great connection between the patient and nurses.
  • It is helpful to track the activity of each nurse. 

Tips for Nurse Scheduling 

Communicate with your team before making the schedule

The hospital manager needs to communicate with the nurses before making the schedule. If someone wants to take off because of some solid issue, wants to take a DuPont and so on. It would be best if you asked your team before making it to avoid any disputes. 

Create two weeks schedule in advance

Every organization, company, industry and hospital created their schedule two weeks before issue. It is the best way to be aware of your nurses’ team about future work and duties. Nurses can make their plan according to the schedule provided by the manager. Nursing planner template helps you to make this schedule easily. It’s not a good thing to make plans for shifts just two or three days before.  

Keep in mind the time-off requests

If you receive any time off request from the worker, then create your schedule to keep in mind these requests as it accepts or rejects. If the vacation request is approved, then you should include the only nurses who are on duty. 

Allows to swap shifts

It is common to swap the duties of the working shifts due to some solid reason. When someone needs to swap shifts because of some personal issue like illness and so on, then the nurse has permission to do that. If nurses want to exchange their duties, then you should allow them to swap their duties after a specific process. 

Avoid more than 2 shifts for a nurse

Sometimes the overtimes by the nurses create disturbance in the schedule that affects the hospital and patient. Try to create a plan in which no nurse has two or more than two shifts in a day; it is excellent for the nurses and patients. You can easily achieve these things without any disturbance by downloading the daily nurse schedule templates; these templates are editable, printable and available free in just one click. If you want to make the monthly schedule in advance then download the monthly nursing schedule template to assign the shifts to the nurses. A nurse who has a shift for 24 hours, she/he should be off for 2 or 3 days consecutively.

How to create nursing schedule template 

Sometimes it is not easy to create an effective schedule; you can see our fantastic collection of printable hospital nurse schedule templates in different formats like Word, Excel and also available in google docs. If you want to create it by scratch, then see the following steps to create a perfect roster. Steps are as follows:

Step1: Open Microsoft Excel. You can create this document in Word and google docs also. Click on the Blank document.

Step2: If you want to create the header of the document, then go to the Insert Tab > click on the text group and click the header button. A header will appear on the top of your document. Write text on it as you like. 

Step3: Make the column header as “Nurse name” where you write the name of the header. 

Step4: Make the “Hours” column header that defines how many hours the nurse will provide the service.

Step5: Now, create “weekday”, “date”, “time” as columns header to assign the shifts. You can add more columns to create this schedule more effectively. 

Step6: Save this document and print it. 

You can also see the sample hospital nurse schedule and nursing care plan example templates that help you to understand it efficiently. 

Time management tips for nurse 

Nursing is a hard job. Nurse care is a professional job when you go out to take care of someone and get paid in return to this service. A nurse care schedule is prepared by the manager that lists the duty time with the date performed by the nurses. Sometimes, it is difficult to take good care of patients and yourself when the schedule is not well designed. Time management is key for the nurses for doing an excellent job in their field. Some useful time management tips for nurses are as follows:

  1. Make a list of your responsibilities: Write down all your duties, assignments and responsibilities on paper. It is one of the effective ways to complete all your work in a short period and also helpful to track the activities of you in specific days to monitor what you have done. 
  2. Take a healthy sleep in off duty time:

Healthy sleep helps to keep you physically and mentally fit. The body and brain of the person work more efficiently and actively with healthy sleep than the person who takes poor sleep. When a nurse has a shift in the night for 8 or 12 hours, then she should have off for a full day to complete rest and sleep. It increases the productivity and efficiency of your work. 

  1. Plan your routine: 

A schedule is issued in advance to the nurses about their shifts by downloading the free blank nursing schedule template. It would be best if you plan your routine according to your shift schedule. It helps to complete your routine tasks easily and efficiently. 

  1. Take care of your diet: 

Taking care of your diet increases your energy level and enables the person to accomplish daily tasks efficiently. A healthy diet increases the concentration of your work and boosts your energy level. If a nurse has a shift in the day, then pack a healthy lunch, take some fruits and other stuff to make your day healthy. Taking care of yourself is more important than anything else. 

  1. Work together:

The teamwork and cooperation give you lots of advantages and are helpful to achieve the desired goals easily. If you cooperate with your colleagues, it helps to do your work more easily like you can swap your shifts, ask your colleges to provide service when you are not feeling well and so on.

Important nurse scheduling rules

We have seen there are many issues raised for the bad scheduling of the hospital nurses. To avoid all the things that create a disturbance, you should keep in mind the three effective rules to make it useful. Three important nurse scheduling rules are as follows:

  • If you have a responsibility to assign shifts to the nurses, then avoid assigning two consecutive shifts to a nurse. It is essential for the health of nurses and patients. 
  • A shift should not be more than 12 hours. If a nurse has a 12 hours shift, then he should be off for a full day from duty. Shorter shifts also give you many advantages like an 8 hours nursing shift; you can download 8 hours schedule templates from this site to get all the benefits of that. 
  • Make a plan for unusual situations like significant accidents, earthquakes and any disaster. 
  • Each nurse must have two shifts in three days. 
  • Schedules should be created according to the number of on-duty nurses.

Nurse 12 hours working shift benefits

When you have a long shift, it gives you significant benefits. You can select and download the nursing shift scheduling template in your favourite format to get all the benefits. Some are as follows:

  1. A nurse who has a 12 hours working shift can establish better communication with the patient. It helps to take good care of the patient. 
  2. According to the rules of scheduling if a nurse has 12 hours shifts, then she should be off for the next 24 hours or two days. These things help you to balance your professional and personal life easily. 
  3. The scheduling is easily done with longer shifts. 
  4. It gives you more time off from your duty to make your plans and complete your responsibilities.  
  5. If you live far from your workplace, then a 12 hours nursing shift is perfect for you. 

Frequently Asked Questions

Do nurses prefer 12 hours shifts?

Most of the nurses prefer 12 hours shifts because more time off. They work three days a week and four days off from duty which is enough for a healthy work-life balance.

Is the day shift or night shift better?

It depends on the nurse’s behaviour, some prefer to work at night because the day shift is busier, and they easily stay awake at night while some prefer to work in a day shift because of sleeping issues.

What is the DuPont shift schedule?

It is a 12 hours shift work in which four teams of nurses provide services for four weeks of rotating shifts. In this schedule, a nurse has shifts of four consecutive nights and then three days off, after three days off three consecutive day shifts and one day off, after that three days night shift followed by the three days off and at the end four consecutive days shift then seven consecutive days off.

Do nurses work long shifts?

Hospitals say nurses work 12 hours, followed by the full days or two days off. Nurses generally work long shifts in case of any severe condition.

How many days do nurses work in a week?

Nurses work three days a week and 4 days off when she/he has a 12 hours shift.

What is self-scheduling for nurses?

Nurses make their own schedule instead of the hospital manager. They select their shifts according to their routine.

What is a 2 3 2 schedule for nursing?

In this schedule, nurses work 2 days and have two days off, after two days off he/she works three days and then has two days off, after that he/she works two days followed by two days off.

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