45+ Employee Warning Notice Form & Templates

An employee warning notice letter is a document that warns the employee about their misconduct at work. Violation of company’s rules and regulation are a serious matter. An employee can receive a warning letter from their employer if he or she breaks any company rule. It is part of disciplinary action.

Usually, this letter is issued when the employer has already discussed the issue with the employee. This is the chance for the employee to take these things seriously and improve themselves.

Content:

  • What is employee warning notice template?
  • What should include in warning letter to employee?
  • Employee warning notice for poor performance / negligence
  • Employee warning notice for a bad attitude / misconduct
  • Employee warning notice for tardiness
  • Importance of employee warning notice

What is employee warning notice template?

An employee warning letter template is a document that is used to warn the employee, of a violation of the company’s rules and regulations. It is also referred as letter of reprimand. It is a part of disciplinary action. Usually, this letter is issued when the employer already discusses the issue with the employee. Employer warns employees verbally and advises them to correct their behavior.

The employer can suspend the employee without paying a salary through disciplinary action. A warning letter is a chance for the employee to take these things seriously and improve themselves. The employee may give punishment to the employee in any legal form of penalization if he doesn’t conform to your company’s standard. 

Do you know how to write the employee warning letter? If you don’t have to then, this collection of employee warning templates help to write this letter easily and professionally.

What should include in warning letter to employee?

  1. Employee’s first name and last name along with a designation in office.
  2. Date the letter being delivered.
  3. Information about the supervisor of the company whom the employee report.
  4. Description of rules and regulations of the organization.
  5. Description of the rules that the employee failing to follow.
  6. Expectation of the company from the employee after this letter.
  7. Details about how employee misconduct impacts the company.
  8. How employers punish employees through disciplinary action if the employee doesn’t conform to the standard of the company.
  9. Signature at the end of the warning letter to employee.

Employee warning notice for poor performance / negligence

This type of warning letter is designed for employees due to their poor performance or negligence. Employee’s performance is monitored by the supervisor of the company and they don’t satisfy from your performance. They have lots of trust in you, and you do not meet their expectations. When your company handles loss just because of your poor performance, after this you receive a warning letter for poor performance from management.

Employee warning notice for a bad attitude

When an employee shows bad attitude in office and mess the environment of the office he receives a warning letter for his/her bad attitude from management of the company. The purpose of writing this type of letter is to notify the employee that his/her behavior is unacceptable in this office.

In this letter clearly states that if the behavior of the employee is continuously bad then company has a right to suspend the employee through disciplinary action. To give a warning letter for employee’s bad attitude is a chance for employees to correct the attitude. In bad attitude using offensive language, carelessness from work, threatening someone includes.

Employee warning notice for tardiness

When an employee violates the company’s rules on tardiness than he receives a warning notice from the management of the company. Employee attendance sheet is used to track the attendance of the employee and the arrival time of the employee at work. Tardiness is not tolerated in any organization if you fail to satisfy your supervisor about your tardiness may result  in disciplinary action. You should ensure your supervisor by addressing all the issues concerned with employee tardiness and solve these issues as soon as possible. Address issues of tardiness with the help of memo is better than verbally.

Importance of employee warning notice

  • To inform employees about his/her unprofessional behavior.
  • To give a chance to the employee to correct their behavior.
  • It is important to clear your company’s rules and regulations.
  • To be aware of all the employees that management track their behavior or performance.
  • It is important to warn the employee that if he doesn’t improve themselves than company takes action through disciplinary action.