50+ (Free) Background Check Authorization Forms (PDF)

Background check authorization form is used to give permission to those who want to check your credit or criminal background. It is usually used by employers to know all the history of a person before any recruitment process. Check our collection for Background check authorization form templates, which you can download in Word or PDF format. Employers require a background authorization consent form signed by the applicant to access the information related to that applicant. See our complete article to understand more about it.

Background Check 

A background check is an action that is performed by a person or company to verify someone’s legal, criminal, education, employment, or credit history that is supplied by the applicant. The primary purpose of this activity is to check the information about which they claim to be. It is usually performed when someone goes for an interview to get hired for a job. Employers need to know everything about the applicant to avoid any issues. You can find background check samples to understand it clearly and also download background check templates in Doc and PDF format. These printable templates are just one click from your download folder.

Background Check Authorization Form

Nowadays, every employer wants to know the employment, education, credit, and criminal history of new hires. For background checks, they need to get an authorization form from the applicant. A consent form is like a permission letter to access their information that is signed by the applicant to the employer. It is a way to confirm the information by the employers or company about which someone claims. It may be education, criminal and employment history, or any other activities about which they want to confirm. If someone is not allowed to check the history of its criminal, education, and employment, then they know all this information with some legal implications. Background check authorization forms include the name of the person about which you want to confirm by verifying all the information they claim.

You can find background check forms-consent and authorization in PDF and doc formats. To check your employment history, you can download a free employee background authorization form in different formats. It includes all this information, which is required by the employer to access the applicant’s information. The name of the person about which you want to know, address, date of birth, social security number, and other necessary details. A residency letter is work as proof of your residency to the employee in case of any doubt related to your residency. It is not allowed to share your personal or professional history with anyone; you must state some valid and authentic reason why you allow someone to access your information. 

Types of background checks

There are various reasons to share your 5-7 years of history with someone. For multiple purposes, there are different types of background checks. Below we share a list of different kinds of background checks.

Criminal background checks

To check the criminal background of any person, you search the state, country, and federal criminal records to know the criminal history. You can check the criminal history of anyone online quickly. There is also a file system in every court from which you can quickly know about anyone’s criminal history after some legal implications or with a consent form that is signed by the person about which you want to know. It is a proper way to investigate a person before hiring, signing a project, or involving in other activities. You can find here criminal background check authorization form template that you can use to get permission to access their information.

Employee background check

Every company or employer wants to hire a person who has no such criminal records, verified educational degree, good employment history. Some people use a cover letter with their resume to increase the chances of getting hired for a job for which they’re applying. It is essential to know everything before the new hiring. They want to know:

  1. Employment history
  2. Criminal history
  3. Credit history 
  4. Education screening 
  5. Character reference
  6. Social security number verification

Information that an employer wants to know may vary based on employment type. For that purpose, the employer required a permission letter from the employees. Employee You can use employee background check authorization form templates to get access to the history of the employee.

Tenant checks

Nowadays, it is common to ask someone to sign a consent form to access the information. It is necessary to know about a person’s background before establishing any personal or professional relationship. Some landlords want to verify the credit, criminal, SSN, and other related information for the housing purpose.

What Should Included In The Background Check Authorization Form 

It is essential to ask or get permission from a person about which you want to verify. No one knows the information provided by a person is valid or not. For that purpose, you need to confirm the information with the consent form sign by the person about which you want to know. Background check release form should be well formatted to get the necessary information about which you want to confirm. Things that should be appeared in background check form are as follows:

  1. First name, last name and middle name
  2. Social security number 
  3. Driver license number 
  4. Date of Birth(DOB)
  5. Place of the birth 
  6. Current address since
  7. Telephone number 
  8. Email address 

These things are required when you want to know the history of a person. We share a list of authorization templates with these things. You can see a background check sample to understand efficiently. 

Benefits Of Background Checks 

There are many benefits of background checks. Some of these are as follows:

Help to make the final decision of new hiring

It is essential to check every person’s record before new hiring in the company or house. 

Employees are the assets of the company; hence it is essential to hire the right person for your company. Employers check the education, criminal record, and also confirm with the driving and social security number. It is vital to check the employment history of the person to know the performance of the applicant. It will help to increase the quality of new hires. 

Improve safety and security

You and your company are not secure with a drug addict or an alcoholic employee. You should hire a person with no such addict by checking its criminal record or visiting the place where he is living. It is possible that you hired a person with no such habit, but after some time, it may develop. For that purpose, you must check the records of every employee annually and visit their neighbors to gather information about them.

Decrease negligent hiring risk

It seems that the hiring employees after the background checks decrease negligent hiring risk. It is common to face negligent hiring charges in case of an accident occurring due to the new hires or just because of too poor verification of the background checks. This situation occurs when employers don’t check the background of the employee. If there is a proper background check of every employee before getting hired, it reduces the negligent hiring risk.

Verify the information provided by a person

It is essential to verify all the information that is provided by a person. The company or person may verify it. You can place a volunteering certificate with your resume to convey a positive message towards the employer. Companies confirm the authentication of the information that is given by the applicant to get hired for a job. It may be possible that the information is not valid or accurate, like education history, SSN, and driving license number.

Protect the workplace

A person with criminal records or with a bad habit like drinking alcohol may be a threat to your company. It is a good practice to know everything about new hires and annually see the criminal and credit records of existing employers. There are more chances to stay safe and secure with comprehensive details of every employee or new hires. Background checks help you to prevent any unpleasant incident from your employees.  

Steps To Perform Background Checks For Employment

Below we share some effective steps which you must follow to perform background checks for employment. These are as follows:

Select candidates to perform background checks

Select the employees about which you want to conduct the background check process. It is usually performed when a company hires new persons. The pre-employment background check authorization form is signed by the applicants to the employer to access information. Sometimes, it is conducted for the existing employees annually to check the criminal or credit record of the previous year. Make a list of all the people about which you want to be confirmed.

Get access to the information.

One of the simplest ways to access the personal information of a person to sign a consent form in which a clear statement should be included that you have permission to access the information for a specific purpose with a background check release form by downloading free templates. Without any specific or valid reason, you don’t allow someone to access your information in law. 

Check the criminal records

Hiring a person with no criminal record improves the productivity of your company. It may be searched from the state, federal, and county court file system.

Verify the social security number

Social security number is issued to the U.S citizen. Make sure to give a valid SSN to the company to prevent any issues and increase your chance to get hired for this job. The employer must be confirmed with the social security number.

Confirm with driving license number

A consent form is used to allow someone to access your records and includes relevant information like name, address, phone number, SSN, driving license, and other information. A person or company can make your information valid by verifying it. It is vital to check the driving license number before going on any further process of hiring.

Check the education records

Nowadays, it is easy to create a fake degree from some university or colleges. The market is full of these kinds of cheaters. With the name and dob, you can verify the degree of a person.

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