60+ To Whom It May Concern Letters & Emails Templates

As the phrase shows, the “To whom it may concern” letter will be delivered to the right hand. These “To whom this may concern cover letter samples” will give you a quick insight into how these letters can be written. It is a letter salutation that people use in business correspondence when they don’t know the person to whom they are writing.

In the age of the internet, it is easy to find the person to whom you are sending the letter and some people find it an outdated approach but still it’s in the business.

Download Free To Whom It May Concern Letters Templates

The letter- no matter formal or informal is one of the best communication modes usually exchanged for information and messages. Of course, it is one of the effective means to express feelings and share details with friends and family or with business clients, HR, and others.

Seeking for a broad way to address professional correspondence you don’t know, and who may be in positions of authority? To Whom It May Concern Letters fit the best in such conditions and it is not outdated.

Don’t know when to use “To Whom It May Concern”? Here are some of the occurrences when it is good to use as follows:

  • Writing a recommendation letter
  • Training completion letter to be submitted to an institution or company
  • When writing an introductory letter for a person, you have ever interacted before
  • For raising any kinds of complaints about the products and services
  • Writing letters of interest

Structure of To Whom It May Concern Letters

The structure of your communication piece is important for clarity and professionalism. A well-organized letter includes:

Formal Salutations and Openings

Address the unknown recipient with “To Whom It May Concern” followed by a colon. Introduce your situation or purpose clearly and succinctly in one or two sentences.

Body Content

This is the heart of your letter. Keep it focused and organized. Use clear, direct language and follow a logical order. If you’re including a request, state it early and support it with any necessary background information.

Professional Closing

End with a formal farewell such as “Sincerely,” “Best regards,” or “Yours faithfully.” Sign your name if it’s a physical letter, and include your typed name and contact details below your signature.

Creating Email Templates

Writing a professional email using a “To Whom It May Concern” format requires attention to detail. Consider the following when creating your email template:

Subject Line

The subject line is the first thing the recipient will see, so make it count. Be direct and specific about the purpose of the email. For example, “Inquiry Regarding Job Opening – To Whom It May Concern,” or “Official Letter for Review – To Whom It May Concern.”

Body Structure

A well-structured email will have a concise introduction, a detailed body that mimics the structure of a formal letter, and a polite sign-off. Use paragraphs to separate ideas for easier reading.

Call to Action

End your email with a clear request or direction on what the recipient should do next. Avoid open-ended conclusions to keep the communication focused.

Examples and Templates: A Range of Scenarios

Here are a few templates and sample letters to help you get started. Remember to personalize as needed for the specific context:

Professional Recommendation

[Your Name]

[Your Position]

[Your Company or Institution]

[City, State, Zip Code]

[Email Address]

[Phone Number]


To Whom It May Concern:

I am writing to recommend [Name] for [position or opportunity]. I have known [Name] for [duration] in the capacity of [relationship], and during this time, he has demonstrated outstanding [skills or qualities relevant to the opportunity].

[Provide specific examples that highlight the individual’s strengths.]

I am confident that [Name] will be a valuable addition to your team. Please feel free to contact me with any further questions regarding his qualifications.


[Your Signature(if sent by regular mail)]

[Your Typed Name]

Student Institution Inquiry

[Your Name]

[Student ID]

[Course or Program Name]

[University or College]

[City, State, Zip Code]

[Email Address]

[Phone Number]


To Whom It May Concern:

I am writing to inquire about [Information or Service Needed] at [University/College Name]. It is important for me to [Explain Motive], and I believe that [Requested Information] will greatly aid in my [academic/extra-curricular goal].

[State any additional needs or clarifications.]

Your assistance in this matter is greatly appreciated, and I look forward to your response.

Best regards,

[Your Name]

[Your University/College Email]

[Phone Number]

Job Seeker Inquiry for Off-the-Record Job Opening

[Your Name]

[Your Current Job Title/Industry]


[Email Address]

[Phone Number]


Subject Line: Application for Unadvertised [Job Title] – To Whom It May Concern

To Whom It May Concern,

I am an experienced professional with a strong background in [industry or job functions]. I am writing to express my interest in any available or upcoming positions at [Company Name] that align with my skill set and career aspirations.

[Highlight core skills and how they relate to company success.]

I would appreciate the opportunity to discuss further how I can contribute to the success of your team. Please find my attached resume for your review.


[Your Name]

[LinkedIn Profile URL(if available)]

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Professional Templates Just In a Few Clicks

Aiming for a natural, conversational style and authoritative-looking letters? Try the recommended source and enjoy the modern templates, best for professionals and individuals. Decide which to whom it may concern template is perfect for you click the download button, and let the templates guide you through the writing process. Isn’t it so simple? Try it today for free!

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